A.R.T. for Rights Clearance Managers

Table of Contents

Who is the Rights Clearance Manager (RCM)?
RCM Responsibilities
Accept a Role Invitation
Configure Consent Settings
Invite Additional RCMs
Action a Clearance Review
Request a Rights Holder Review

Who is the Rights Clearance Manager (RCM)?

The Rights Clearance Manager (RCM) is the person responsible for gathering all necessary consents from performers in relation to vubs. They are usually in the legal department or a producing role, but the specific title or role depends on the production.

Flawless recommends the Rights Clearance Manager be a post producer, coordinator, or the individual who already handles licensing for stock footage and other clearances.

This person will manage the requests directly with the performer or their agent or manager.

Rights Clearance Manager (RCM) Responsibilities

1. Review Clearance Requests: You will receive requests from project users seeking permission to download a vub export without a watermark.
2. Requesting Additional Clearance: If the rights aren't already in place, you can send a clearance request to the appropriate rights holder. This could be the actor, their agent, or another stakeholder.
3. Approving or Rejecting Requests: Once permissions are verified or obtained, you can approve or reject the clearance as needed. If you approve the request, the export will become available without a watermark to all users on the project.
4. Override Outcomes: You can change the clearance outcome if you so wish.

Accept a Role Invitation

If someone has nominated you as a Rights Clearance Manager:

1. Check your email for the invite.
2. Click the link to go to Project > Settings > Roles.
3. Accept or decline the role from there.
4. The person who invited you will be notified.

Configure Consent Settings

As an RCM, you can define which vub qualities require manual review:

1. Go to Project > Settings > Consent Review Required.
2. For each vub quality, choose:
   • Yes: Manual review is required before download.
   • No: A consent record is created and auto-approved.

Notes:

• Draft quality never requires review.
• Standard and higher qualities require review by default.
• Changes to consent requirements for each vub quality will only apply to new exports created after the update.
• Updates are logged in the A.R.T Ledger for transparency. This can be accessed within the project inside the A.R.T. Consent tab by clicking on the relevant vub.

Invite Additional RCMs

At any time, you can add more Rights Clearance Managers:

1. Go to Project > Settings > Roles.
2. Click Add Role.
3. The invited user will receive an email invite to accept the role, which they can do from the Settings tab.

Action a Clearance Review

When a Clearance Review is requested, you’ll receive a notification email with a link to the Clearance Review.

Alternatively, you can navigate DeepEditor to access the Clearance Review page. 

Step 1: Open DeepEditor and navigate to the project that needs shot(s) reviewed.

Step 2: Navigate to the A.R.T. Consent tab.

Step 3: Click Review

Review the modified performance and choose one of the following actions:

• • This vub does not need consent
    • Choose this to automatically allow the requester to download the vub without a watermark. e.g. a standard quality vub that you want for a screening, but it's not the final version you'd like to pitch to talent. 

• • This vub may need consent 
    • Choose this to move on in questioning. 
      • We already have consent
        • Choose this if you obtained consent from the rights holder outside of DeepEditor. e.g., through a written contract.
      • We need to get consent from the rights holder
        • Choose this to send a request for approval from the rights holder.
  • This vub is denied
    • Choose if you do never wish this vub to be downloaded without a watermark.

Request a Rights Holder Review

If you need final sign-off from the rights holder:

1. Choose Request Rights Holder Review during the review process.
2. Enter the rights holder’s email address.
3. They’ll receive a secure email to access the consent platform and provide their decision.